Town Council
Town Council Members: Background Information
Your group is responsible for conducting the meeting in an orderly manner. Be prepared to:
1. Decide and announce the order of presentations.
Groups presenting factual information should come before groups voicing opinions.
2. Decide on the physical arrangement of the presentation area—where to position town council members who control the meeting, presenters, and groups and observers.
3. Explain the meeting rules and penalties for violating those rules.
4. Recognize each group at its assigned presentation time.
5. Enforce established presentation time limits by preparing time cards with “one minute,” “30 seconds,” and “time is up” written on them. Place these cards in the speaker’s line of sight to provide useful warnings.
6. Control rebuttal discussions and open forum speeches.
7. Summarize the options after group testimony has been completed.
8. Conduct a vote of all town council members.
9. Report the results of the vote and future actions it mandates.